How BookWith Works

One message.
Live in 2 minutes.

No forms. No technical setup. No back and forth. Type naturally about your business and your AI receptionist goes live — permanently — in under 2 minutes.

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Getting started

Three steps.
All done once.

The entire setup happens once. After that everything is fully automatic forever.

1
Pay and receive your setup link
After payment, a setup link arrives in your email within 2 minutes. Click it to begin. The link is valid for 7 days.
What arrives in your email
"Your BookWith receptionist is ready to set up. Click below to tell us about your business — it takes 2 minutes and your receptionist will be live immediately after."
Happens automatically after payment
2
Type one message about your business
Write naturally — exactly like texting a friend. Include your name, business name, services, prices, hours and location. The AI reads everything and configures itself.
Example — a salon owner might type
"I'm James and I own Luxe Hair Studio in Manchester. We do haircuts from £45, balayage from £120, highlights and keratin treatments. Open Tuesday to Sunday 9am to 8pm. We have 3 stylists."
Or choose a template for your business type
Salon · Clinic · Restaurant · Beauty · Fitness · Consultant — each with smart pre-filled questions so nothing important is missed.
3
Choose your mode and activate
Choose whether to keep your existing number or get a dedicated business number. Then activate in 30 seconds. Your receptionist is live immediately.
What happens on every call

From ring to
confirmed booking

📞
Every time a call comes in
Client calls your number while you are busy
Your phone rings as normal. If you do not answer in a few rings — or if you have full automation — BookWith picks it up. You keep working.
🎙
Automatic
Your receptionist answers professionally
The call opens with your business name. Your receptionist knows your exact services, prices, hours and any special instructions. Clients cannot tell it is not human.
"Good morning! Thank you for calling Luxe Hair Studio. How can I help you today?"
📅
Under 90 seconds
Gathers only what is needed — nothing more
Name, phone number, service needed, preferred date and time. One question at a time. No small talk. No unnecessary questions. Under 90 seconds for most bookings.
"May I take your name? ... And a phone number for the confirmation? ... Which service were you looking to book?"
✓
End of every call
Confirms everything clearly before ending
Every call ends with a clear summary so the client knows exactly what was booked.
"Just to confirm — I have booked a balayage for Rachel Kim on Thursday 14th at 2pm. You will receive a confirmation email shortly. Have a wonderful day!"
📧
Immediately after call
Confirmation email sent — to both parties
Client receives booking confirmation email. You receive a new booking notification. Booking appears in your dashboard. All automatic. Zero action required from you.
Two ways to use BookWith

Keep your number
or get a dedicated one

You choose during setup. Change anytime from your dashboard.

Semi Automatic
Keep Your Existing Number
Your current number — the one clients already know — stays exactly as it is. BookWith only activates when you do not answer. Works with mobile and landline.
  • Your existing number is completely unchanged
  • Dial one code on your phone — takes 30 seconds
  • BookWith only answers if you miss the call
  • Disable instantly by dialling ##21#
  • Works on Jio, Airtel, Vi, BT, AT&T, Telstra
  • Landline? Ask your carrier for the forwarding code
Best for: Freelancers who still want to take calls when free
Full Automatic
Get a Dedicated Business Number
A brand new local number is assigned to your business. Every call goes directly to your receptionist. You are never interrupted. Put it on Google, Instagram, business cards.
  • New local number in your country instantly
  • Every call handled — you never pick up
  • Keep your personal number as it is
  • India, US, UK, Australia, Canada — all supported
  • Perfect for salons, clinics and busy businesses
  • Switch back to semi mode anytime
Best for: Salons, clinics and anyone wanting completely hands-free
What happens after every appointment

Everything managed
without you doing anything

24-Hour Reminder
The day before every appointment, your client receives a reminder email. Reduces no-shows without you sending a single message.
Fully automatic
Review Request
The day after every appointment, your client receives a review request email with a link. Every good review builds your marketplace rating.
Fully automatic
Dashboard Analytics
Every call, booking and outcome is logged. See your busiest hours, most popular services, call answer rate and total bookings — at any time.
Updated after every call
Marketplace Discovery
Your profile is live on the BookWith marketplace. New clients can find you by searching naturally — "bridal makeup artist London Saturday" — and book directly.
Passive new clients
After-Hours Bookings
If someone calls at 11pm, your receptionist still takes their booking for the next available slot. No enquiry is ever turned away — 24 hours a day.
Always on
Spam Call Protection
Every call is analysed and categorised — booked, enquiry, spam, wrong number. Spam calls are logged but no bookings or emails are created for them.
AI categorisation

Ready to stop
missing clients?

Start your 7-day trial for $5. Your receptionist goes live in 2 minutes.

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